ESS Utumishi (Watumishi Portal)
The ESS Utumishi Portal is an online system designed for Tanzanian government employees to manage their personal, employment, and transfer information in one centralized location. Through this platform, public servants can access their profiles, request transfers, exchange job positions, upload documents, and track approval stages without visiting offices physically. The portal, available at (https://ess.utumishi.go.tz/), helps make HR processes faster, more transparent, and easily accessible.
What is ESS Utumishi?
ESS Utumishi stands for Employee Self Service Utumishi, an online platform developed by the President’s Office – Public Service Management and Good Governance (PO-PSMGG) in Tanzania. It is part of the Watumishi Portal, designed to make human resource (HR) services more transparent, efficient, and accessible to all government employees.
Through the ESS Utumishi portal, every public servant can log in to view their employment details, payslips, transfer status, and other HR records anytime. The platform also allows users to request transfers (uhamisho), apply for vacancies, and initiate job exchanges (ubadilishanaji) without visiting physical offices.
This system is accessible at https://ess.utumishi.go.tz, commonly referred to as ESS Utumishi Go TZ login page. It connects directly to the government’s PEPMIS (Public Employee Performance Management Information System), ensuring every employee’s data stays updated and secure across ministries, departments, and local government authorities.
ESS Utumishi Account Access & Setup
Sign Up / Registration Process
To use the ESS Utumishi portal, every government employee must first create an account. Visit https://ess.utumishi.go.tz and click on “Click Here to Register”.
During registration, you’ll be asked to provide basic details such as your full name, check number, department, phone number, and official email. Make sure all information matches your employment records.
This process ensures your profile is linked to your ministry or institution in the system.
Once you complete registration, the system will show a message like “Registered successfully, check your email for login credentials.” Open your official email to find your username and temporary password. Sometimes the email might appear in the spam or promotions folder, so check there if you don’t see it immediately.
ESS Utumishi Login Using Username or Check Number
- After registration, return to the ess.utumishi.go.tz login page. You can log in using either your username or your check number.
- Enter your password carefully and click Login. If your details are correct, you’ll be taken to your dashboard, where all services are displayed.
Password Reset / Create New Password
If you forget your password, use the Forgot Password link on the login page. You have to enter the check number and email address.
The system will send you a password reset link to your registered email. Follow the steps to create a new password and confirm it. This step ensures that only authorized users can access your personal records.
Save and Secure Your Login Details
Always store your login credentials safely. Avoid sharing your password with anyone, even colleagues. Since the portal contains sensitive personal and employment data, keeping your ESS Utumishi login details private is critical for your security.
Ess Utumishi APP Download
The ESS Utumishi mobile app makes it easier for Tanzanian government employees to access their work information anytime, anywhere. Instead of logging in through a computer, you can simply open the app to check your employment profile, submit transfer or exchange requests, and track approvals in real time. The app connects directly to the Watumishi Portal system at ess.utumishi.go.tz, ensuring your data stays updated and secure. It’s the most convenient way to stay connected with your HR records and notifications while on the go.
Ess Utumishi Portal Services
Once you log in, the dashboard shows a clean and organized interface. On the left side, you’ll see the main menu with all key sections:
- Transfer Requests: For employees requesting to move from one office to another.
- Exchange Requests: For swapping positions with another employee.
- Vacancy Requests: To check or apply for available posts.
- Attachments Section: To upload required documents.
- Approval Stage Tracker: To see the progress and status of your requests.
These are the main functional areas of the ESS Pepmis Utumishi system, where you’ll handle most HR-related activities.
Transfer Requests (Uhamisho)
Creating a New Transfer Request
- The Transfer Requests tab allows public servants to initiate a move from one work location to another. To create a new request, click Create Transfer Request, fill out the required details such as your current station, desired station, and reasons for transfer.
Viewing Incomplete or Pending Requests
- If you started a transfer but didn’t finish, it will appear under Incomplete Transfer Requests. You can open it, complete the missing details, and resubmit. Pending requests are those waiting for approval or further action.
Incoming and Outgoing Transfer Requests
- You can view both incoming (requests directed to your office) and outgoing (requests you’ve sent to another office). This helps you stay informed about the progress of your applications or requests made by others related to your post.
Adding Attachments to Support Transfer
- When creating a transfer request, you may need to upload supporting documents, such as a letter of recommendation, service records, or approval letters. Upload them under the Attachments tab before submitting your request.
Submitting the Request
- After completing the required fields and attachments, click Submit Request. The system will show messages like “Transfer request successfully saved” or “Transfer request submitted successfully.”
Approval Stages
Every transfer request goes through several approval levels:
- Accounting Officer
- HR Officer / Head of Department
- Competent Authority
- Possible Results
- Completed, Transfer approved and finalized.
- Rolled back, sent back for correction, or missing documents.
- Rejected, Application not approved.
These status updates are visible in your dashboard under the Approval Stage Tracker.
Exchange Requests (Ubadilishanaji)
Creating a New Exchange Request
An Exchange Request allows two employees to swap positions voluntarily. To create one, click Create Exchange Request from the dashboard.
Enter your job title, location, and the employee you wish to exchange with (if known).
Incoming Exchange Requests
You can also receive exchange requests from other employees. These appear under Incoming Exchange Requests, and you can choose to accept or reject them depending on your situation.
Accepting or Rejecting Requests
When you receive a request, review the details carefully. If you agree to exchange, click Accept Request; otherwise, select Reject. The system updates both users on the decision automatically.
Submitting Exchange Transfer Vacancy Requests
After both employees agree, the next step is to submit the Exchange Transfer Vacancy Request for approval. You’ll see a confirmation like “Exchange Request Submitted Successfully.”
Uploading Required Files
Upload any required forms or attachments to complete the process. Once files are successfully uploaded, you’ll see “File uploaded successfully.”
Approval and Acceptance by Both Employees
Both employees must confirm the exchange before it moves to the approval stage. The system then sends it for review by the HR Officer and the Accounting Officer.
This message confirms that your part of the process is complete. Now you only need to wait for the authorities to finalize the exchange.
Vacancy Requests
Creating a Vacancy Request
- This feature helps you request or view available job vacancies in your department or other government institutions. Go to Vacancy Requests → Create Vacancy Request, then fill in your desired position and justification.
Submitting and Saving Request
Once done, click Submit Request. A message like “Vacancy Request Submitted Successfully” confirms that your request was received by the system.
Viewing Details and More Information
You can view your submitted requests at any time by opening the Vacancy Requests tab. Here you’ll find the current status, comments, and related documents.
When your vacancy request is accepted, you’ll receive this notification. It means you are now eligible to initiate a transfer related to the accepted post.
How to Initiate a Transfer After Vacancy Acceptance
Once accepted, go to Transfer Requests and initiate a new transfer associated with that vacancy. This step ensures the system connects your transfer to an officially open position.
File Uploads & Attachments
Add Attachments During Request Submission
- During transfer or exchange requests, you’ll often be asked to attach files. Click Add Attachments, then choose the file from your computer or phone. Ensure files are in PDF or image format and not too large.
File Uploaded Successfully Confirmation
- Once the upload is complete, you’ll see “File uploaded successfully.” This confirmation means your document is now part of your request and will be reviewed during the approval process.
Approval Process
Understanding the “Approval Stage”
Every request submitted through ESS Utumishi go tz goes through an approval workflow. This ensures accountability and proper verification of details.
Key Roles in Approval
- Accounting Officer: Reviews financial and departmental implications.
- HR Officer: Checks eligibility, documentation, and compliance.
- Competent Authority: Gives final approval or rejection.
Status Meanings
- Completed: Request fully approved.
- Rejected: Not accepted due to missing or invalid information.
- Rolled Back: Sent back for correction.
- In Progress: Still under review.
Each stage can be viewed under the Approval Stage Tracker section of your dashboard.
Help & Support
If you encounter any technical issues during login, password reset, or submission, you can reach out for help. The subtitles from the system indicate the official support email as:
Make sure your query includes your check number and a brief description of your issue. Avoid sharing your password.
If the issue is about registration or account setup, you can also visit your institution’s HR office for assistance.
Frequently Asked Questions (FAQs)
How do I access ESS Utumishi login?
Go to https://ess.utumishi.go.tz and log in using your username, check number, and password.
What should I do if I forgot my password?
Click Forgot Password on the login page, then follow the link sent to your registered email to reset it securely.
Can I register a new account myself?
Yes, visit the ess utumishi go tz sign up page and complete the registration form using your employment details and official email.
Is ESSUtumishi.net an official government site?
No. ESSUtumishi.net only provides guides and information about using the official Watumishi Portal. The official system is hosted at ess.utumishi.go.tz.
Conclusion
The ESS Utumishi portal has transformed how Tanzanian public servants manage their employment records. Through the system, tasks like transfers, exchanges, and vacancy applications have become easier, faster, and more transparent. By learning how to navigate the dashboard, submit requests, upload files, and track approvals, every employee can save time and reduce paperwork.
If you’re new to the system, follow the steps shared in this guide to register and log in smoothly. Always remember to use the official site ess.utumishi.go.tz for any personal information.
